Purchasing

Buy from vendors with BizCortex: vendor master data, requisitions, requests for quotation, purchase orders, goods receipts, bills with the three way match, recurring bills, payment proposals, expenses and the supplier portal for your vendors.

In this section · 19 pages

• Purchasing at a glance

  What the Purchasing app contains, how the documents connect and who may use them.

• Vendors

  Keep the master data of your suppliers and service providers.

• Requisitions

  Collect needs, approve them and turn them into RFQs or purchase orders.

• Requests for quotation (RFQs)

  Ask several vendors for quotes, compare them and award the order.

• Purchase orders

  Create, place, track and close orders to vendors.

• Goods receipt

  Record what was delivered against a purchase order.

• Bills (incoming invoices)

  Record vendor invoices and follow their status.

• Approving and posting bills

  Approve a bill, post it to the ledger or reject it.

• The three way match

  How BizCortex compares the bill with the purchase order and the goods receipt.

• Bill payments and cash discount

  Record or reverse a payment and take cash discounts.

• Recurring bills

  Create regular bills such as rent, leasing or subscriptions automatically.

• Payment proposal

  Pick due bills for the next SEPA transfer with cash discounts in mind.

• Expenses

  Record and post receipts, travel costs and out of pocket expenses.

• Mileage allowance and per diem

  Calculate travel allowances as expenses without receipts.

• Expense categories

  Group expenses for reporting.

• Purchasing settings

  Tolerances for the three way match and rates for travel costs.

• Supplier portal: giving vendors access

  Invite vendor contacts and manage their documents.

• Supplier portal: what vendors see

  How vendors sign in, confirm orders, follow invoices and upload documents.

• Vendor bank detail changes

  Approve new bank details reported by vendors, with fraud protection.