BizCortex documentation

Files: sharing internally and by public link

Share a file with colleagues or roles, or send a protected public download link.

Open a file and click "Share". The dialog has two parts: "Public link" and "Internal". Public links are signed and expire. Internal shares apply to people or roles of the company.

Who can use this

  • Space role Edit

Steps

  1. 1. Create a link

    Choose the options and click "Create link". The link is only shown now. Copy it and send the password separately.

  2. 2. Review links

    Existing links shows each link as Active or Inactive, with Password protected, the expiry date and the number of downloads.

  3. 3. Revoke

    Click "Revoke link". It stops working immediately.

  4. 4. Share internally

    Choose a person or role, a Permission, and click Share. Use "Remove share" to take it back.

Fields and options

Valid for

1, 7 (default), 14 or 30 days. The company setting can set a lower maximum (default 30 days).

Password

Optional. The recipient must enter it before downloading.

Max. downloads

Optional. Empty means unlimited. Viewing an image or PDF in the browser does not count as a download.

Share with …

A colleague or a company role.

Permission

View, or Edit. Edit allows renaming and uploading new versions.

Good to know

  • The recipient opens a page called "Shared file" without signing in. An expired or revoked link, a reached download limit or a trashed file shows "This link has expired or was revoked."
  • Owners and admins can turn off public links for the whole company.

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