Candidates, talent pool and GDPR
Search all applicants, keep a talent pool and delete applicant data on time.
People, Recruiting, Candidates lists all applicants with their applications. The candidate page shows contact data, LinkedIn, skills, pools, consents and the planned deletion date. The talent pool holds candidates who agreed to be contacted about future positions.
Who can use this
- Owner
- Admin
- HR manager
Steps
1. Edit a candidate
Click "Edit candidate" to change contact data, skills (comma separated) and notes.
2. Add to the talent pool
Click "Add to talent pool" and enter pool names, comma separated, for example Engineering, Sales. This is only possible with the consent of the candidate.
3. Search the pool
Open Talent pool and filter by skill or pool.
4. Delete a candidate
Click "Delete candidate (GDPR)" to delete the candidate with all files.
Fields and options
- Privacy consent
Required for every application.
- Talent pool consent
Optional. Allows you to keep the candidate longer.
- Deletion on
Date when the data will be deleted automatically.
Good to know
- Hired candidates cannot be deleted here. Their data is kept in the personnel file.
Related
- Recruiting settings and reports
Retention periods, the default pipeline, GDPR deletion and source reports.