Organisation structure and org chart
Maintain companies, branches, locations, departments, positions, pay grades and skills.
People, Organisation, Structure holds the building blocks that personnel records refer to. The page has the tabs Departments, Companies, Branches, Locations, Positions, Pay grades and Skills. Organisation, Org chart shows the reporting lines of all active employees.
Who can use this
- Owner
- Admin
- HR manager
Steps
1. Departments
Click "New department". Enter name, code, parent department, head and cost center. The department tree shows the hierarchy with the headcount per department. Use Expand and Collapse to navigate.
2. Companies
Click "New company". Enter the legal name, the company number (Betriebsnummer, 8 digits of the Federal Employment Agency) and the tax number.
3. Branches
Click "New branch" and assign it to a company.
4. Locations
Click "New location". Enter address and the federal state. The federal state decides which public holidays apply to the employees at this location.
5. Positions
Click "New position". Enter the position title, department, pay grade, planned headcount and description. The list shows filled and planned positions and how many are vacant.
6. Pay grades
Click "New pay grade". Enter code, name and the salary band (minimum and maximum annual salary). The maximum must not be lower than the minimum.
7. Skills
Click "New skill" to build the skill catalogue used in personnel records and the skills matrix.
8. Org chart
Open Organisation, Org chart. Choose "Start at employee" to show one part of the tree, or "Whole organisation". Each card shows the number of direct reports.
Good to know
- Pay grade codes and skill names must be unique.
- An entry that is still assigned to employees cannot be deleted. A department with sub departments cannot be deleted either.
- A department cannot be its own parent, directly or indirectly.
Related
- Employee list
Find, filter and open the personnel records of your company.
- Holidays and the working day calculator
Public holidays per federal state, company holidays and the working day calculator.
- Skills matrix
Employee skills and gaps against the requirements of their positions.