BizCortex documentation

Payroll runs: calculate, approve, post and pay

The monthly payroll from draft to payment, including correction runs.

People, Payroll, Payroll runs lists all runs with number, month, type, status, employees, gross and payout. A run moves through the steps Select month, Calculate, Review, Approve, Post and Pay. There is one regular run per month.

Payroll runs: calculate, approve, post and pay
Screenshot of this screen

Who can use this

  • Owner
  • Admin
  • HR manager (calculate)
  • Accountant (approve, post, pay)

Steps

  1. 1. Create a run

    Click "New payroll run". Choose year, month and payment date.

  2. 2. Calculate

    Click Calculate. A payslip is created for every employee employed in the month and included in payroll. Notes about the calculation are shown with a counter. Use Recalculate after changes.

  3. 3. Review

    Open payslips to check them. Click "Mark as reviewed".

  4. 4. Approve

    Click Approve. With the four eyes principle the approver must differ from the person who calculated the run. "Withdraw approval" goes back.

  5. 5. Post

    Click Post. One journal entry is posted to the general ledger, dated the last day of the month, with the cost centers of the employees. Payslips become valid and the run is locked.

  6. 6. Pay

    Click "SEPA file" to download a SEPA credit transfer file for all payouts with a valid IBAN. Click "Post payment" to post the payouts against the bank account.

  7. 7. Exports

    Download the payroll journal as PDF or XLSX, the DATEV LODAS file, the DATEV payroll package, and create the contribution statements for sv.net.

  8. 8. Correct a posted month

    Click "Correction run". The month is recalculated with the current master data. Only differences are posted, and the old payslip becomes Superseded.

Fields and options

Status

Draft, Calculated, Reviewed, Approved, Posted or Paid.

Type

Regular or Correction (retro calculation).

Employer cost

Gross plus employer social security, levies, subsidies, flat rate taxes and employer pension.

Good to know

  • A posted run is locked. Changes go through a correction run.
  • Only open runs can be deleted.
  • Correction runs do not update later months automatically. Recalculate later runs if needed.
  • Unpaid leave from Absences reduces the social security days and the salary.

Related

  • Payslips

    Read a payslip, its calculation trace and the PDF, and how employees get it.

  • Payroll reports and statutory filings

    Payroll journal, contribution statements, wage tax return, DEÜV, U1/U2 refunds and the payroll account.