BizCortex documentation

Qualified VAT ID confirmation (BZSt)

Get a qualified confirmation of a foreign EU VAT ID from the German Federal Central Tax Office, archived as evidence.

For tax free intra EU supplies you need proof that your customer VAT ID was valid. The card "VAT ID confirmation (BZSt)" asks the German Federal Central Tax Office (eVatR) for a qualified confirmation; if it is not reachable, EU VIES is used as fallback. Every answer is stored and archived as evidence.

The card appears on the VAT ID check page and on the detail pages of customers and vendors.

Qualified VAT ID confirmation (BZSt)
Screenshot of this screen

Who can use this

  • Owner
  • Admin
  • Accountant
  • Sales
  • Purchase
  • Anyone with the Tax VAT ID confirm permission

Steps

  1. 1. Add details (optional)

    Under "Details for the qualified confirmation (optional)", enter "Company name", "Street", "Postal code" and "City". The authority then reports for each field whether it matches.

  2. 2. Confirm

    Click "Confirm VAT ID (BZSt)".

  3. 3. Read the answer

    The result shows valid, invalid or no answer, the authority (BZSt (eVatR), EU VIES or local check), the result code, the authority date and time and a reference. A table compares each requested field with the answer: matches, does not match, not requested, or not provided by the member state.

  4. 4. Download evidence

    Under "Previous checks", every earlier confirmation is listed. Click "Download evidence" to get the archived PDF.

Tips

  • Every Monday morning, BizCortex rechecks the foreign EU VAT IDs of active customers with an open invoice or an invoice from the last 90 days, unless they were checked in the last six days. Such checks are marked "scheduled". If a number becomes invalid, owners, admins and accountants are notified.

Good to know

  • The BZSt cannot confirm German VAT IDs. For German numbers only the format and check digit are verified locally, and nothing is stored.
  • If the BZSt is unavailable, switched off in the connection settings, or your company has no German VAT ID in the company profile, VIES is used and the reason is shown as a note.
  • Evidence documents are archived write once for ten years.

Related

  • Checking a VAT ID

    Check the format and check digit of a VAT ID and optionally ask the EU VIES service.

  • Filings and connections

    One list of everything BizCortex sends to tax offices, networks, banks and your tax adviser, with status, receipt and history, plus the connection settings.