Journal entries

Who can use this

• Owner
• Admin
• Accountant
• Viewer

Steps

1. 1. Filter by date

   Use the date range picker in the toolbar. The list is sorted by date, newest first. Click a column header such as Date, Entry no., Document no. or Description to sort.

2. 2. Search and export

   Use the search field to find entries. The Export button downloads the current list as CSV or Excel (XLSX). Use the Columns button to hide or show columns.

3. 3. Open an entry

   Click a row. The detail page shows the date, entry number, document number, source, the time of posting and a reversal link if the entry was reversed or is itself a reversal.

4. 4. Read the lines

   Each line shows the account (click it to open the account ledger), description, tax code, cost center, cost object, the foreign currency amount and rate if any, and the debit or credit amount. The footer shows the totals.

5. 5. See the history

   Below the lines you find the activity history of the entry, for example who posted or reversed it.

6. 6. Record a new booking

   Click "New entry". This opens the editor for a new draft entry.

Fields and options

Entry no.

A running number given at posting. It never changes.

Document no.

The reference you entered, for example the invoice number.

Accounts

The account numbers of the first three lines.

Amount

The sum of the debit side.

Status

Posted, Reversed (a reversal exists) or Reversal (this entry reverses another one).

Good to know

• Posted entries are immutable. There is no edit or delete button. Use "Reverse" and post a corrected entry.

Related

• Draft entries and the journal entry editor

  Prepare entries as drafts, check them, and post them to the ledger one by one or in bulk.

• Reversing a journal entry

  Correct a posted entry by posting a reversal (Storno) with swapped debit and credit.

• Posting rules and immutability

  The checks every posting must pass and why posted entries can never be changed.