BizCortex documentation

Splitting a bank line and booking to an account

Spread one bank line over several invoices, bills or accounts, or post it straight to a counter account with VAT.

Sometimes one payment covers several invoices, or a payment contains a fee. The "Split" dialog lets you allocate one bank line to several parts. The "Book to account" dialog is the short form for a line that belongs to one account, such as bank charges or rent.

Splitting a bank line and booking to an account
Screenshot of this screen

Who can use this

  • Owner
  • Admin
  • Accountant
  • Anyone with the Banking transaction write permission

Steps

  1. 1. Open the dialog

    In the reconciliation workspace, select a line and click "Split" or "Book to account".

  2. 2. Choose the type of each part

    For each part choose a "Type": Account for a direct posting; Invoice for incoming money; Bill for outgoing money.

  3. 3. Fill in the part

    For Account, choose the "Counter account", optionally a "Tax code" (or "no tax") and a "Cost center". For Invoice or Bill, choose the document. Enter the amount.

  4. 4. Add more parts

    Click "Add part" for every further allocation. The bottom of the dialog shows "Line amount", "Allocated" and "Remaining".

  5. 5. Post

    Click "Split and post" (or "Post" in Book to account). This is possible only when the parts add up exactly to the line amount.

Fields and options

Tax code

When you choose a tax code, the gross amount is split into net and VAT using the rate of the code, and the VAT goes to the tax account of the code.

Cost center

Optional cost center for the posting.

Good to know

  • Self assessed tax codes (§ 13b reverse charge and intra EU acquisition) cannot be used here. Post such cases through a supplier bill.
  • A tax code without a tax account cannot be used for a part with VAT.
  • The same document may appear only once in a split.
  • If the accounting period of the bank line date is locked, the posting is refused.

Related

  • Reconciling bank transactions

    Match each bank line with an invoice, a bill, a journal entry or an account, using scored suggestions.

  • Undoing a reconciliation

    Reverse direct postings and remove links of a reconciled bank line.

  • Tax codes

    View and maintain the VAT codes with their rate, category, return boxes, DATEV key and OSS country.