BizCortex documentation

Leave liability

Calculate the provision for untaken leave for the annual accounts.

Open Finance, Leave liability (also available in HR, Reports, tab Leave liability). Untaken vacation days at the end of the year are a debt of the company to its employees and need a provision (Urlaubsrückstellung) in the annual accounts. BizCortex calculates it from the remaining leave in the leave module and the salaries in HR.

The formula is: remaining leave days times daily rate times (1 plus employer on costs). The daily rate is the annual gross salary divided by (working days per week times 52).

Leave liability
Screenshot of this screen

Who can use this

  • Owner
  • Admin
  • Accountant (department totals)
  • HR manager

Steps

  1. 1. Choose the year

    Enter the Year. The current year is preselected.

  2. 2. Set the on costs

    Enter "Employer on costs %", the share of social security and other employer costs. Default 20, allowed 0 to 100.

  3. 3. Read the result

    The cards show the Total provision (including employer on costs) and the total Remaining leave (days). The table lists each department, or each employee if you may see salaries.

  4. 4. Export

    When the per employee lines are shown, click CSV to download name, remaining days, daily rate and provision.

  5. 5. Book the provision

    Post the total yourself with a journal entry, for example at the end of the fiscal year.

Fields and options

Remaining leave (days)

Vacation days not taken in the year.

Daily rate

Only with access to salaries.

Provision

The amount per employee or department.

Good to know

  • Only users with access to sensitive employee data (Owner, Admin, HR manager) see single employees. Accountants see the totals per department.
  • The report does not post anything to the ledger.
  • Employees without remaining days are not listed.

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